Issue
You build the invoice as usual: Norman emits an EN 16931-compliant XRechnung XML in parallel, including Leitweg-ID, mandatory fields, and VAT logic, without you touching XML.
Create and receive XRechnung: no XML editor, no inbox patchwork
Norman generates EN 16931-compliant XRechnung files with Leitweg-ID, validates them against the KoSIT rules, and sends them to German public-sector buyers. Incoming XRechnungen from B2B clients are detected automatically, posted, and archived in the original, ready for the German B2B e-invoicing mandate phasing in from 2025, 2027, and 2028.
Built for anyone who has to issue, validate, and archive XRechnung
Invoices leave Norman as valid EN 16931 XML, go out with a Leitweg-ID to federal, state, or municipal bodies, and come back as XRechnung in the same system: with posting, input VAT, and an audit trail.
Automated bank categorization (SKR03/04)
Norman continuously assigns bank movements to the right accounts and suggests matching SKR03/04 postings.
Bank feedSynced
Receipt
Team lunch · 84.20 €
IMG_2841.jpeg
Transaction
Oberholz · Aug 10, 2026
Card payment
Smart receipt matching
Forward receipts via app or email. Norman extracts the data and matches them with transactions.
Real-time expense tracking
All expenses broken down by category, automatically updated, and available at any time.
InsightsActive 24/7
Profit margin is down 6%
Financial overview at a glance
Revenue, expenses, and open items in one dashboard that updates with every booking.
AI-powered insights
Norman identifies savings opportunities, flags unusual bookings, and gives you actionable recommendations.
AI insights
Deduction foundHome-office allowance
UnusualDuplicate payment to vendor
- EN 16931 compliant
- Leitweg-ID + KoSIT validation
- Create and receive XRechnung
- GoBD-archived
How XRechnung runs in Norman: from order to posting
The XRechnung workflow sits inside the live invoicing process, not in a separate compliance project.
Send
The XRechnung goes by email, download, or via existing intake portals (ZRE, OZG-RE, state portals) to the public-sector buyer, or directly to B2B clients who from 2025 must accept structured e-invoices.
Receive and post
Incoming XRechnungen are recognised automatically: Norman reads amounts, VAT rates, and due dates, books them into input VAT, and archives the original XML in line with GoBD.
What Norman removes from day-to-day XRechnung work
Norman replaces manual XML tinkering, Leitweg-ID hunts, and PDF inboxes for incoming e-invoices with one running XRechnung workflow.
XML tinkering
in foreign tools or a text editor
Leitweg-ID hunts
across emails and order paperwork
PDF inboxes
for incoming e-invoices from 2025
Norman instead of a Word invoice plus a separate XML converter
XRechnung creation, validation, sending, and receiving run in one system instead of bouncing between Word, an online converter, and a PDF inbox.
| Word + XML converter + inbox | |
|---|---|---|
| Create XRechnung | Generated from the live invoice as EN 16931 XML with Leitweg-ID | Copy a Word invoice into an online XML converter |
| Validation | KoSIT rules checked before sending | Errors only surface at the buyer |
| Delivery to federal / state / city | Email, download, or intake portals (ZRE, OZG-RE, state) | A separate form per portal, every time by hand |
| Incoming XRechnung | Auto-read, posted, original archived | Open XML from the inbox and re-type the values |
Plans that grow with your workflow
Start free and unlock tax, team, and automation features when you need them.
Yearly (3 months free)Monthly
Free
Invoicing and bookkeeping.
€0
/month (excl. VAT)
- Complete double-entry bookkeeping
- AI Autopilot
- Unlimited e-invoicing
- Bank sync (1 account)
- Receipt capture
- AI usage limits apply
Pro
Reports, insights, and advisor tools.
€9
- 25%
/month (excl. VAT)
- BWA & financial reports
- AI tax insights
- DATEV export
- Tax advisor access
- Invoicing Pro plan
- Higher AI limits
Max
Tax filings and team access included.
€39
- 25%
/month (excl. VAT)
- UStVA & ZM filing
- Annual filings (USt & GewSt)
- Multi-user access
- Bank sync (5 accounts)
- Invoicing Pro plan
- Unlimited Norman AI
Start XRechnung with Norman
Start for free and bring invoices, receipts, bookkeeping, and taxes into one workflow.
Start for freeFAQ
What is XRechnung and how does it differ from ZUGFeRD?
XRechnung is the German XML format for structured e-invoices based on the European EN 16931 standard, maintained by KoSIT (the German coordination body for IT standards in public administration). It has been mandatory for invoices to federal public-sector buyers since November 2020 and carries the invoice data as pure XML, with no PDF. ZUGFeRD, by contrast, is a hybrid format: a PDF/A-3 file with embedded XML. Norman generates both variants under EN 16931; XRechnung is the default when a public-sector buyer asks for it.
As a private business, do I need an XRechnung solution from 2025?
Receiving: yes. From 1 January 2025, every business based in Germany must be able to receive B2B invoices in a structured format (XRechnung, ZUGFeRD ≥2.0.1): a PDF is no longer enough for incoming invoices. Sending: the obligation to send structured B2B e-invoices phases in: from 1 January 2027 for companies with annual revenue above €800,000, and from 1 January 2028 for the rest. Norman already supports both receiving and sending today, so you can switch over in time.
How do I send an XRechnung to a federal, state, or municipal buyer?
The invoice needs a Leitweg-ID, which the public-sector buyer assigns to you. It steers delivery. Norman emits the XRechnung XML, validates it against the KoSIT rules, and prepares it for sending: by email, download, via the ZRE (federal central intake platform), OZG-RE, or the relevant state portal. The XML format and mandatory fields stay identical: only the transport channel changes per buyer.
How does Norman handle incoming XRechnungen from B2B clients?
Incoming XRechnungen arrive in Norman by email forwarding, upload, or API and are recognised automatically: amounts, VAT rates, due dates, and supplier data are read straight from the XML, posted into input VAT, and matched to the payment. The original XML is archived under GoBD with a timestamp, so it can be produced unchanged years later.