Prepare a U1 and U2 reimbursement overview

Norman prepares a U1 and U2 reimbursement overview from an approved payroll month and the reimbursement terms you record. It does not submit an AAG claim, book a receivable or record receipt of the money.

Understand the three different amounts

Continued pay is the salary the employer pays during an eligible absence. U1/U2 levies are employer contributions to the reimbursement schemes. Reimbursement is the amount claimed back from the fund. The levy percentage and reimbursement percentage are different settings.

U1 covers eligible sickness-related continued-pay expenses for participating employers, generally those with no more than 30 employees under the statutory counting rules. U2 covers specified maternity expenses, including eligible pay during an employment ban and the maternity-benefit supplement. See § 1 AAG.

1. Record the fund's terms

In Employer setup, open the AAG reimbursement settings and record:

1. Whether the employer participates in sickness and maternity reimbursement or maternity only.
2. The fund's U1 reimbursement percentage.
3. How the employer's social-insurance contributions are treated: included, a flat supplement, or excluded.
4. The supplement percentage, if applicable.
5. The notice or fund-statute reference supporting those terms.

Use the terms confirmed for your employer and tariff. § 9 AAG allows differing reimbursement rates, so do not enter a universal percentage from an example. If employees belong to funds with different terms, check the applicability of the employer-level settings before relying on the overview.

The U1 levy in an employee's SV details remains a separate input. Recording reimbursement terms does not establish participation or choose a new tariff with the fund.

2. Approve the source month

Record and review the sickness evidence, calculate the month, then review and approve it. The preparation requires a usable approved month; a draft is insufficient.

From the monthly review, open AAG reimbursement for that month. Check each row's paid days, continued wage, included employer contributions, basis, reimbursement rate and amount. The displayed calendar-day calculation is a preparation aid; compare its allocation with the applicable fund terms and the actual continued pay, especially when only part of the month was paid.

Krankengeld days paid by the insurer do not create employer continued-pay costs for U1. See sick pay and the U mark.

3. Resolve missing or unavailable results

• Month not approved: finish the month review first.
• Missing terms or reference: complete the AAG employer settings from the supporting evidence.
• U1 not applicable: check the recorded participation; maternity-only participation does not produce a U1 preparation.
• No U1 levy for this person: the overview excludes that row. Check the saved insurance and participation evidence if that is unexpected.
• No U2 rows: the U2 side is built from active employment-ban absences in the approved month. If you expected rows, check that the absence is recorded and active.
• Maternity-benefit supplement missing from U2: the supplement under § 20 MuSchG is not prepared, because payroll has no pay component for it. Claim it through your own process; its absence here is not a statement about entitlement.

4. Submit and reconcile separately

The reimbursement procedure requires an electronic application to the responsible fund under § 2 AAG. Complete that application through your established reporting process and retain the response.

Opening Norman's preparation does not perform that step. When money arrives, check the fund's decision and reconcile the actual bank receipt. Do not treat it as an employee salary payment or repayment of an overpaid social-insurance contribution merely because the payer is the same fund.