Record sick pay and review the U mark

An employee's sickness can affect the month's pay, the interruption register and a separate social-insurance notification. Start with the absence record, then review each result. Saving an absence or confirming U does not send a notification.

1. Check the continued-pay entitlement

For ordinary sickness, the statutory entitlement generally starts after four uninterrupted weeks of employment and lasts up to six weeks. Earlier periods of the same illness can affect the remaining entitlement. A new absence entry does not automatically start a fresh six weeks. See § 3 EntgFG.

Open the employee's Absences, choose Sickness, and record:

• The dates and reason for the absence.
• The original onset of this continuous incapacity.
• Earlier days already charged against the same entitlement, based on reviewed evidence.
• The required confirmations about entitlement, fixed salary and a completely absent first day.
• An evidence reference that lets you find your supporting record, without entering a diagnosis.

For a continuation, keep the original onset and avoid gaps in the recorded period. Review earlier entitlement even when the number of previously used days is zero. A partly worked first day is outside this full-day workflow.

Work accidents, accompanying an inpatient and caring for a critically ill child have different treatment. Use the matching reason and the absence-type guide.

2. Check the days without employer pay

Norman shows which days fall within the reviewed entitlement and which fall outside it. For supported ordinary Krankengeld cases, confirm the insurer benefit, the absence of employer pay and the agreed calendar-day salary reduction before calculating.

Krankengeld paid by the insurer is not added to Norman's employee payout. Check the reduced gross, deductions and payout in the monthly review, then follow the month approval steps.

If the result names missing evidence or an unsupported combination, resolve that issue first. Changing the absence type merely to make the calculation pass would change its payroll treatment.

3. Review the interruption register

Open the employee's Documents, select the year and choose Review interruptions (U). The register uses approved payroll. Missing months and pending corrections can prevent a complete review.

The tax rule concerns periods with at least five consecutive working days during which the wage entitlement substantially ceased, with statutory exceptions. It counts qualifying periods, not sick days. See § 41 EStG.

For each period, choose Review / amend. Enter the actual consecutive working days, check holidays and shifts, confirm the complete boundaries, and add an evidence reference. Calendar days and the weekly schedule alone do not establish this count.

For example, one continuous period with eight qualifying working days within the year can produce one U. It does not produce eight U marks or a second mark simply because the period crosses a month boundary.

Leave the review pending if separated ranges actually belong to one interruption. At a year boundary, review the neighbouring year's evidence too. Norman may require the adjacent month to be approved; do not infer the certificate treatment solely from the displayed dates.

4. Confirm the year separately

Reviewed U periods is a running count. Confirm annual count requires every employment month in the year to be approved, every displayed period to be decided, and your confirmation that the absence journal includes all interruption causes for the year.

If evidence or a decision changes, review any stale confirmation again. Saving a U review leaves payroll amounts and postings unchanged. The Lohnkonto shows the review evidence, but the confirmed count does not generate or transmit an official employee wage tax certificate.

5. Handle the insurer's notification separately

A full calendar month without wage entitlement during Krankengeld can trigger a separate interruption notification. The usual deadline under § 9 DEÜV is two weeks after that first full month; employment ending during the interruption has separate rules. Norman's reminder and U review do not submit it.

For the employer's continued-pay costs, see U1/U2 reimbursement preparation.