Correct the gross salary in an approved month

Use a payroll correction when the contractual gross salary was wrong in an already approved, unfiled month. Norman creates a separate proposal for that month. The original approval remains current until you review and approve the correction.

This workflow changes the gross amount for an existing person in the approved month. It keeps the approved personal, tax, insurance, employment and absence data. It does not change the ongoing salary schedule or correct an already transmitted wage tax filing.

Choose the right workflow

1. Open the approved month

In the monthly review, choose the year and month and open Corrections. Check the current version and employee before choosing Correct monthly gross.

If the action is unavailable, read the blocking message. Closed or imported periods, transmitted or pending filings, inconsistent historical evidence and unsupported insurance cases can prevent a correction. Do not delete payroll entries to get around the restriction.

2. Prepare the proposal

Enter the corrected contractual monthly gross, not the net payment or the amount of the difference. Add a reason that explains the error, then choose Calculate correction draft.

For example, if an approved contractual gross of €4,000 should have been €4,200, enter €4,200. Norman recalculates the month using the saved employment and absence basis. A partial month can therefore have a different calculated gross from the contractual monthly amount you entered.

Preparing the proposal does not replace the approved payslip or post the correction. An unresolved proposal also prevents submission of the affected wage tax return.

3. Review and approve

Compare Approved, Proposed and Difference for gross, taxes, payout, employer cost and the displayed social-insurance amounts. Open Preview corrected payslip for each affected person.

Confirm that you checked the reason, differences and payslips, then choose Approve correction. If the approved version or proposal changed after your review, reload and check the current proposal again.

After approval, the correction becomes the current version and Norman adds the accounting differences. Existing postings remain in the history. Repeating the same completed approval does not add the entries again.

4. Check documents and payments

Open the current payslip and the Version history. Earlier approved versions remain available; the Lohnkonto uses the latest approved version once for that month.

The payout difference helps you reconcile what is still due. Approval does not transfer money or automatically recover an overpayment. Compare the new payout with what was actually paid before arranging any separate payment or repayment.

If an insurance contribution plan or payment overview exists for the month, review its status against the corrected amounts too. A correction does not send an updated social-insurance notification.

Discarding a proposal

Choose Cancel correction draft if you do not want to apply an unapproved proposal. Its history remains, and the original approved month continues to apply.

An approved correction cannot be discarded as a draft. If another supported gross adjustment is needed, prepare a new correction and review that version separately.

Related: run your first payroll month and review sick pay and interruption evidence.