Kleinunternehmer invoice template
The note under § 19 UStG is already in, and no VAT is charged. Fill in the template and download your invoice as a PDF. Free, no sign-up.
Invoice
RECH-2026-001
Germany
Germany
Invoice Date
Sep 27, 2026
| Description | Qty | Unit Price | VAT | Total |
|---|---|---|---|---|
| Service description | 1 | €0.00 | 19% | €0.00 |
Tax Notice
According to § 19 UStG no VAT is charged
Terms
Payable within 14 days without deduction.
Details
The PDF contains the e-invoice in ZUGFeRD format. Public-sector clients mostly ask for the XRechnung (XML).
For the XRechnung, add: your email, your phone number, tax number or VAT ID, client email, IBAN.
More with Norman
Free: unlimited e-invoices, saved clients and statuses you set yourself. Automations come with the paid plans.
Customize your invoices
Logo, colors and font for every invoice. Free.
Save your details once
Enter clients, tax number and IBAN once and reuse them. Free.
Set statuses yourself
Mark invoices as paid and see what is still open. Free.
Automatic payment matching
Norman matches incoming payments to your invoices and sets the status. Paid plans.
Recurring invoices
Norman creates invoices for regular work on its own. Paid plans.
Automatic reminders
Norman reminds your clients of overdue invoices. Paid plans.
Unlimited e-invoices, free
In the browser and in the app for iPhone and Android: saved clients, sequential invoice numbers and every invoice straight in your bookkeeping.
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What a Kleinunternehmer invoice needs
Name and address: yours and your client's.
Tax number or VAT ID: one of the two is enough.
Date and invoice number: sequential and used only once, for example RE-2026-001.
Service and period: what you delivered and when.
Amount without VAT: you show no VAT, only the invoice amount.
Note on § 19 UStG: for example “According to § 19 UStG no VAT is charged.” The template adds this note for you.
Limits and duties in 2026
Turnover limits: You are a Kleinunternehmer if your turnover was at most €25,000 in the previous year and does not exceed €100,000 in the current year.
Limit exceeded: From the sale that takes you over €100,000 in the current year, you charge VAT. Write that invoice with the standard template.
E-invoice: You do not have to send e-invoices (§ 34a UStDV), but you must be able to receive them. The template gives you one anyway: as a PDF with ZUGFeRD or as an XRechnung.
FAQ
Which sentence goes on a Kleinunternehmer invoice?
A note on the VAT exemption under § 19 UStG. Since 2025 a simple wording is enough, for example “Umsatzsteuerbefreiter Kleinunternehmer nach § 19 UStG” or “Gemäß § 19 UStG wird keine Umsatzsteuer berechnet.”
Do I need an invoice number as a Kleinunternehmer?
Yes. Every invoice needs a sequential number that is used only once. Only small invoices up to €250 gross can do without one.
What happens if I show VAT anyway?
Then you owe the amount shown to the tax office (§ 14c UStG), even as a Kleinunternehmer. So leave VAT off.
Do I have to send e-invoices as a Kleinunternehmer?
No. Kleinunternehmer are exempt from sending them (§ 34a UStDV). You must be able to receive e-invoices, though, since 1 January 2025.