Free invoice template for Germany
The template has every field required under § 14 UStG. Fill it in here and download your invoice: as a PDF with a ZUGFeRD e-invoice or as an XRechnung. No sign-up.
Invoice
RECH-2026-001
Germany
Germany
Invoice Date
Sep 27, 2026
| Description | Qty | Unit Price | VAT | Total |
|---|---|---|---|---|
| Service description | 1 | €0.00 | 19% | €0.00 |
Terms
Payable within 14 days without deduction.
Details
The PDF contains the e-invoice in ZUGFeRD format. Public-sector clients mostly ask for the XRechnung (XML).
For the XRechnung, add: your email, your phone number, tax number or VAT ID, client email, IBAN.
More with Norman
Free: unlimited e-invoices, saved clients and statuses you set yourself. Automations come with the paid plans.
Customize your invoices
Logo, colors and font for every invoice. Free.
Save your details once
Enter clients, tax number and IBAN once and reuse them. Free.
Set statuses yourself
Mark invoices as paid and see what is still open. Free.
Automatic payment matching
Norman matches incoming payments to your invoices and sets the status. Paid plans.
Recurring invoices
Norman creates invoices for regular work on its own. Paid plans.
Automatic reminders
Norman reminds your clients of overdue invoices. Paid plans.
Unlimited e-invoices, free
In the browser and in the app for iPhone and Android: saved clients, sequential invoice numbers and every invoice straight in your bookkeeping.
Start for free
What every German invoice needs
Seller and client: full name and address of you and your client. A PO box is not enough.
Tax number or VAT ID: one of the two is enough. For clients in the EU you need the VAT ID.
Invoice date and number: the number is sequential and used only once, for example RE-2026-001.
Service and service period: what you delivered and when, even if it is the invoice date.
Amounts: net amount split by VAT rate, VAT rate, VAT amount and total.
Invoices up to €250 gross: small invoices need only the seller, date, service, gross amount and VAT rate (§ 33 UStDV).
Word, Excel or online?
Word and Excel: easy to adapt, but you keep the invoice number, totals and VAT right yourself.
Online template: does the maths and gives you the e-invoice that business clients will require from 2027 and 2028: as a PDF with ZUGFeRD or as an XRechnung.
Until the end of 2026: you may send paper or PDF invoices if your client agrees. With a previous-year turnover of up to €800,000, this applies until the end of 2027.
Free invoice template (PDF, Word & Excel)
Legally compliant with all mandatory fields under §14 UStG, three formats, ready to use.
FAQ
Is there an official invoice template in Germany?
No. The law sets no layout, only the required fields. This template has all ten fields under § 14 UStG.
Does my tax number have to be on the invoice?
Yes, your tax number or your VAT ID. One of the two is enough. Many freelancers use the VAT ID so the tax number is not on every invoice.
How do I number my invoices?
Sequentially and without duplicates, for example RE-2026-001, RE-2026-002. A prefix with the year is allowed.
Can I still use a Word template in 2026?
Yes. Until the end of 2026, paper and PDF invoices are allowed if your client agrees, and until the end of 2027 with a previous-year turnover of up to €800,000. After that, business clients need an e-invoice.
How long do I have to keep invoices?
8 years, for invoices you send and receive (§ 14b UStG). The period starts at the end of the year the invoice was issued.