Prepare access and a period
Prepare your iFirma login and the API key named “faktura”. Check that API access is active on your account.
Move your invoices from iFirma to Norman
Connect your account, choose a period and review the preview. Norman imports supported invoices, their recipient details, PDFs and revenue transactions.
Switch in three steps
Start with a small batch. Import time depends on invoice volume and the source service’s API availability.
Review and confirm the preview
Choose goods or services. Check invoices ready for import, already imported items and documents needing attention. Confirm they belong to the selected company.
Reconcile your books
Check numbers, dates, currencies and VAT. Match actual payments, enter opening balances and verify reports for your first period.
What you can bring to Norman
Review the preview first. Data is added to your company only after you confirm.
| After importing into Norman | |
|---|---|
| Standard sales invoices | Numbers, dates, line items, currencies and VAT. Revenue transactions await review. |
| Invoice drafts | Remain drafts. They do not create issued-invoice revenue. |
| Recipients and PDFs | Recipient details from the imported invoices and available original PDFs. |
| Payments | Connect your bank or import a statement and match payments separately. |
| Other history | Prepare corrections, advances, expenses, fixed assets, opening balances and filed returns separately. |
Complete your bookkeeping handover
Expense documents
Upload PDFs or photos in Documents, or connect KSeF. Use one source per document and review the extracted data.
Banking and payments
Connect a bank account or upload a bank CSV. A paid status in the old tool does not replace matching the actual payment.
Starting the next period
Start with a short period and check document types in the preview. Foreign invoices, corrections and other special documents may need a separate transfer.
Start with your own data
Create an account, select your Polish company and review your first import.
Start for freeQuestions about switching
Will importing change invoices in the previous tool?
No. Import reads data. It does not reissue or resend invoices, change them in the source tool or close your account there.
Can I repeat an import?
Norman recognises invoices already imported from the same source account and marks them in the preview. Avoid importing the same documents through API, PDF and KSeF in parallel.
Will paid status and my entire tax history transfer?
Payment amounts recorded by the source are retained in the import record, but invoices await matching to actual payments. Keep closed periods, filed returns and UPO receipts in your archive; the sales import does not transfer them.
What about corrections and foreign invoices?
Review documents needing attention in the preview. Corrections, advances and unsupported VAT variants need a separate transfer. For foreign-currency invoices, check currency, exchange rate and VAT treatment before approving transactions.
Can I start for free?
Yes, you can create a free Norman account. Check the Polish pricing page for paid features. API access in your previous tool may depend on its plan and your account permissions.