# Mark open bookings as paid Source: https://norman.finance/de/en/help-center/mark-open-bookings-paid Updated: 2026-11-08 --- An open booking is revenue or an expense that is not paid yet. Its payment type is **Not paid**. When the money arrives, you connect the booking to its payment. Norman often does this for you. This applies to German companies: GmbH, UG and the self-employed. ## Where open bookings come from - **From an invoice**: when you issue an invoice in Norman, Norman books it at once. The list in **Accounting** shows **From invoice**. - **From a document**: when no payment fits a document yet, Norman books it at once. The list shows **Automatic**. Read [Book and assign documents](/de/en/help-center/belege-transaktionen-zuordnen). - **By hand**: you add a booking and choose **Not paid** as the **Payment type**. The **Status** column in the list shows how much of an open booking is paid: - **Unpaid**: no payment yet. - **Partly paid**: part is paid, the rest is open. - **Paid**: the full amount is paid. In an open booking, the **Payment type** is locked. Instead of changing it, you mark the booking as paid. ## The bank payment takes the booking over When a payment comes in, for example through a connected bank account, Norman looks for the open booking it pays, also one you added by hand. If exactly one fits for certain, the payment takes the booking over. One entry remains: - **Date** is the date of the open booking, such as the document's or the invoice's. - **Payment date** is the day of the bank payment. If two bookings fit equally well, Norman connects neither. You then choose yourself. ## Mark as paid 1. Open the open booking in **Accounting**. For a document, you can also use its panel in **Documents**. 2. Click **Mark as paid**. 3. Under **Matching payments**, choose the payment. If exactly one fits for certain, Norman has chosen it already. 4. If it is not there, find it with **Search all payments**. 5. Check the **Amount paid** field. 6. Click **Mark as paid** at the bottom. For a booking from an invoice, the same choice opens for the invoice. Read [Invoice status, drafts and payments](/de/en/help-center/rechnungen-status-und-korrekturen). ### Paid in cash or through another account If the money came in cash or through an account Norman does not see, choose **Paid another way**: - **Paid on**: the day of the payment. - **Paid by**: **Bank transfer**, **Cash**, **PayPal** or **Card**. Norman adds the payment and links it in one step. ## Part payments The **Amount paid** field starts with the open amount. If you enter less, it is a part payment: - Norman shows **Payment recorded. Still open: …**. - The booking shows **Partly paid**. You mark the rest as paid later, the same way. - The document's panel shows how much is paid, for example **Paid €50.00 of €119.00**. If the payment is larger than the open amount, Norman records only the open amount. The rest of the payment stays free for another booking or a category. A part payment shows the category and the VAT rate of its booking. You cannot change either in the payment. If the booking has several line items, it shows **Mixed**. ## Take a payment back If you chose the wrong payment, take it back with **Unlink**, for example in the document's panel in **Documents**. The booking is open again, and the payment needs a category again. For an invoice, you take payments back with **Mark as unpaid**. A booking Norman made from a document stays connected to that document. It has no **Unlink** and no **Replace** for its document. To separate the document and the booking, delete the booking. ## Finalized payments Norman never changes a finalized payment. If a change would alter a finalized payment, Norman refuses it. Switch **Finalized** off on the payment first. ## Which date counts Norman never uses the day of the upload. Which date counts depends on the legal form. ### GmbH and UG - Revenue and expenses count on the invoice date. The VAT and the input VAT belong in the UStVA of that month. - The payment only clears the receivable or the payable. It does not count a second time. ### Self-employed - The EÜR, the month cards under Revenue and Expenses, and the VAT on domestic sales count on the payment date. - Input VAT, reverse charge and sales to businesses in other EU countries count in the month of the document. - A booking marked **Not paid** counts in the EÜR only once it is paid. A part payment counts with the amount it pays. ### Move a booking to another period Change its date. Its VAT moves with it. ### Late documents A document keeps its date, also in a month whose UStVA you already filed. The filed UStVA then shows what changed, and whether a correction is due. Read [Correct a submitted UStVA](/de/en/help-center/ustva-korrigieren). If the annual close of a GmbH or UG is locked or filed, Norman books a late document of that year on the first day of the first open year. Its VAT stays in its month, and you correct the UStVA of that month. Read [Prepare and lock your annual close](/de/en/help-center/annual-close). ## In the DATEV export An open booking is in the DATEV file for your tax advisor, in the month of its date and with its document. You do not need to finalize it for that. - **GmbH and UG**: an open expense books to the Kreditor, open revenue to the Debitor, each with its VAT. The payment books from the Kreditor or Debitor to the bank in the month of the payment. - **Self-employed**: an open expense books with its input VAT to account 3612 (SKR 04) or 1692 (SKR 03), "Neutralisierung aufwandswirksamer Sachverhalte für § 4 Abs. 3 EStG". The payment clears that account in the month of the payment. Only then does the expense count in the EÜR. Open revenue goes into the file only with its payment. The payment adds a payment line to its month's file. If payment occurs in a later month, the booking month's file stays unchanged. ## Related articles - [Book and assign documents](/de/en/help-center/belege-transaktionen-zuordnen) - [Invoice status, drafts and payments](/de/en/help-center/rechnungen-status-und-korrekturen) - [Bank accounts, imports, and manual transactions](/de/en/help-center/bankkonten-und-manuelle-transaktionen) - [The Revenue and Expenses summary](/de/en/help-center/revenue-expenses-summary)